Digitize Paper Records. Store Them Forever.
Secure, HIPAA-Compliant Document Management for Healthcare
Patient files, legal documents, government records — if it's on paper, Vera Vault turns it into searchable, encrypted, long-term digital storage your team can access from anywhere.
HIPAA compliant · SOC 2 compliant · AES-256 encryption
Enterprise security meets simple document management
Fast, organized access to every file your team needs — with compliance built in, not bolted on.
Healthcare-Grade Encryption
AES-256 encryption at rest, TLS 1.2+ in transit, and multi-factor authentication — hosted in SOC 2 Type II audited data centers.
Smart Document Indexing
Auto-tags by document type — EOBs, patient records, contracts — so your team stops naming files manually and starts finding them instantly.
Secure Sharing
Role-based permissions, time-expiring links, and tracked access logs — share with your team or external partners without losing control of the file.
Works With Any System
Connects to Vera patient records natively, or runs standalone alongside your existing PM and EHR — no migration required.
Compliance & Audit Trails
Every view, download, and share is logged with timestamp, user, and IP address — ready for any HIPAA audit without manual record-keeping.
Drag-and-Drop Upload
Drop files or entire folders — batch processing handles hundreds of documents at once, auto-tagged and indexed on upload.
Paper to digital in three steps
No data migration, no IT project. Vault runs alongside your existing systems from day one.
Label
Generate cover pages for each document stack — patient records, legal files, government documents. Every batch is identified before it's scanned.
Scan
Feed your paper through any scanner. Vera Vault reads the cover pages and automatically routes each document to the right location.
Store
Documents are auto-organized, encrypted, and indexed for long-term storage — searchable and audit-ready from the moment they're scanned.
Security that stands up to scrutiny
Vera Vault was built from the ground up for healthcare — not retrofitted from a consumer file-sharing tool.
HIPAA Compliant
Full administrative, physical, and technical safeguards. Business Associate Agreements included with every account.
AES-256 Encryption
Enterprise-grade encryption at rest and TLS 1.2+ in transit. Your data is unreadable even in the unlikely event of a breach.
Complete Audit Trails
Every view, download, share, and edit is logged with user identity, timestamp, and IP. Pull a full access history for any document in seconds.
SOC 2 Type II Compliant
Hosted in SOC 2 Type II audited data centers with redundant backups, ensuring your documents are always available and protected.
Multi-Factor Authentication
MFA on every account. Role-based access controls ensure team members only see the documents they're authorized to access.
99.9% Uptime SLA
Redundant infrastructure with automatic failover. Your documents are available when you need them — guaranteed.
Your team is live in under an hour
Vera Vault runs alongside your existing PM and EHR — no data migration, no IT project. Upload your first documents today.
HIPAA compliant · BAA included · No long-term contracts